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First Contact Email Template

Clear Prep Learning

Hi [PARENT/STUDENT NAME],

It's so great to e-meet you! I'm [TUTOR'S NAME], and I've spent the last [YEARS] years helping students master [SUBJECT]. I saw that [STUDENT] is looking for help with [COMMON PROBLEM], and I'm confident we can make some great progress together.

I understand you're located in the [TIME ZONE] and are hoping for lessons on [WEEKDAY/TIMES]. To save us some back-and-forth, I've pulled three slots from my calendar (in [YOUR TIMEZONE]) that might work for [STUDENT]'s first lesson:

[DAY/TIME]
[DAY/TIME]
[DAY/TIME]

Do any of those fit your schedule? If not, let me know and I'll send over a few more options.

I'm also happy to jump on a brief introductory call via Google Meet or phone if you'd like to sync on goals and expectations before we dive in. My bio is included below if you'd like to learn more about my background!

Respectfully,
[TUTOR'S NAME]

How to Use This Template

Copy this template and customize it with your information. Use this along with your one-page flyer when you are first introduced to a family.

Replace the following placeholders:

  • • [PARENT/STUDENT NAME] - Family or student name
  • • [TUTOR'S NAME] - Your name
  • • [YEARS] - Years of experience
  • • [SUBJECT] - Subject area you teach
  • • [STUDENT] - Student's name
  • • [COMMON PROBLEM] - Specific challenge mentioned
  • • [TIME ZONE] - Family's time zone
  • • [WEEKDAY/TIMES] - Preferred schedule
  • • [YOUR TIMEZONE] - Your time zone
  • • [DAY/TIME] - Three specific available slots

📧 Important

After customizing your email, send it to Janette@clearprep.net for approval before sending it to families.